| In order to ensure proper compliance of the
provision of the ESI Act, 1948, inspection of
factories and establishments has become one of
the most important responsibility of the ESI Corporation.
Under the enabling provisions of the ESI Act,
employers are expected to fully co-operate with
inspecting authorities, i.e. Insurance Inspector
or any other authorised officer(s) of the Corporation
appointed under Section 45 of the Act or any other
officers of the Corporation as mentioned under
Regulation 102 of the ESI General Regulations.
Employers will facilitate Inspecting Officers
the lawful discharge of their duties and provide
full co-operation in collection of all essential
information related to coverage, payment of contributions,
maintenance of ESI records etc.
The ESI Inspector or any other authorised officer
normally sends advance intimation regarding the
inspection of records of a factory or an establishment
in his area of operation. On such occasions, the
essential records and documents are to be kept
ready for inspection and produced on demand before
the inspecting authority.
If any labour is engaged either directly or through
contractor for carrying out the construction work/
repair and maintenance of the premises/ machinery
etc. within the covered premises, the record thereof
is also required to be produced before the Inspector
as contributions are payable on the labour component.
The responsibility for payment of contributions
rests with the Principal Employer.
Inspections records to be produced
- Attendance Registers(s)/Muster Roll(s)
in respect of all employees including those employed
through contractors
- Wages register
- Cash Book /Bank Book
- Accounts Books including Ledgers with profit
and loss account, balance sheet, bills & vouchers
- Employees' Register (Form 7)
- Accident Book
- Returns of contribution (Form 6)
- Returns of declaration forms (Form 3)
- Copies of challan
- Inspection book
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